NBRC By-Laws

National Birmingham Roller Club – Constitution and By-Laws

Article I — Name

Section 1

This organization shall be known as the National Birmingham Roller Club.

Article II — Objectives

Section 1

The objectives of the NBRC will be as follows

  • The cultivation of the true Birmingham Roller pigeon as a performing breed.
  • To stimulate interest and maintain competition in the flying of these pigeons.
  • To enhance education about the Birmingham Roller and fellowship among roller fanciers through various means, including the publishing of periodic bulletins. The name of the official voice of the NBRC will be known as the “NBRC Bulletin.”

Article III — Membership and Dues

Section 1

Any person who breeds Birmingham Rollers is eligible for membership by paying the
prescribed yearly dues and agreeing to comply with the rules, regulations, and Constitution
and By-laws of the club.

Section 2

Members will at all times conduct themselves in a gentlemanly and sportsman-like
manner. Penalties for misconduct may result in a member being suspended or expelled
from the club.

Section 3

All matters relative to club dues shall be decided by the Executive Committee annually.

Section 4

Membership dues are due annually on the anniversary date of membership activation.
Failure to submit within activation month will result in a member being dropped
from the club membership list and future bulletins will not be issued. Each member’s
due date will be on each bulletin and it is incumbent upon the member to keep his/her
dues current.

Article IV — Officers

Section 1

The national officers of the club shall be: President, Vice President, Secretary
– Treasurer, Regional directors, Director-At-Large, Publishing Editor and National
Fly Director.

Section 2

The positions of Publishing Editor, Band Secretary, and Accessories Secretary are
appointed positions by the President.

Section 3

The area from which the President is chosen must be rotated successively to the
three general sections of the United States in the following order: (1) East, (2)
Central, (3) West.

Section 4

The area from which the Vice-President is chosen must be rotated successively to
the three general sections of the United States in the following order: (1) Central,
(2) West, (3) East.

Section 5

Newly elected officers and directors shall assume office on January 1st following
the election.

Section 6

No candidate can run for more than one National office at a time.

Section 7

All National Officers shall be elected for a period of two (2) years: the President,
Vice President, and Secretary – Treasurer by the full membership: the Regional Directors
by members of their respective regions.

Section 8

The President and Vice President cannot succeed themselves in their respective offices.
Regional directors may hold that office no more than two (2) consecutive terms;
however, where no candidate has been elected to the position of regional director
from a particular region, then the President may appoint the existing regional director
to an additional consecutive term. The President automatically becomes the Director-At-Large
for a period of two (2) years upon completing his term of office.

Section 9

Should any vacancy occur in any office by reason of death, resignation, suspension,
or expulsion, the President shall appoint a member to fill such vacancy for the
unexpired term. Should a vacancy exist in the office of regional director for a
particular region as provided in Section 8, the President may appoint the existing
regional director to an additional term. Appointees in any instance must be qualified
as indicated in Article VII.

Article V — Duties of Officers

Section 1

The President shall preside over all National meetings and committees. He shall
appoint all committees not otherwise provided for herein. He shall lead, direct,
govern, and supervise all National Officers elected and appointed. He shall conduct
all NBRC affairs within the limits of the Constitution and By-laws. He shall enforce
the Constitution and By-laws.

In any instance where sufficient membership and roller activities indicated the
need of additional Regional Director leadership, the President, on counsel of majority
of the Executive Committee, shall have the authority to create a new Regional Director
office. He shall appoint a Director to serve that area until the next national election
is held (see Article VII for minimum qualifications for a Director).

Section 2

The Vice President shall assist the President in the control and administration
of club affairs, promote the annual convention, support the President on all matters
relative to the Constitution and By-Laws and generally participate in all roller
activity in the best interest of the NBRC.

  • In the absence of the President, or in the event of his inability to act, the Vice
    President shall perform the duties of the President. He shall assume the duties
    of the President in the event the office becomes vacant due to death or resignation.
  • In the event the Vice President has to assume the duties of the President under
    the provisions of Section 2 (a), Article V, he shall appoint one of the Regional
    Directors to fill the vacancy of Vice President until the next scheduled election.
  • The Vice President shall supervise and conduct the Master Flier Program and shall serve as Chairman of the Hall of Fame Award Committee.
Section 3

The Secretary – Treasurer shall serve under the direction of the President and shall:

  • Conduct the correspondence of the club and maintain all financial and non-financial
    records.
  • Maintain a complete list of the names and addresses of the membership and a list
    of all club officers, past and present.
  • Record the minutes of all Executive Committee meetings.
  • Establish checking and savings accounts, as necessary, in the name of the National Birmingham Roller Club. In addition, the Secretary-Treasurer shall be responsible to establish bank accounts for other functions of the Club, including (but not limited to) accounts for the Accessories Secretary, the Band Secretary, and the National Fly Director. All NBRC accounts shall have as signature signees entitled to sign withdrawals (1) The primary party responsible for the account (i.e., the Secretary-Treasurer, the Accessories Secretary, the Band Secretary, or the National Fly Director, as appropriate), or, in the alternative, (2) The individual responsible for the license for the NBRC’s non-profit organization activities and status. The use of dual signature authority for these accounts is intended to insure that, in the event of the death or incapacity of the primary party responsible for the account, the NBRC shall retain the access to Club-owned funds deposited in each such account.
  • Shall account for all NBRC funds (dues, band sales, accessory sales, funds raised
    by the NBRC by other means), pay all debts incurred by the club, and ensure that
    the Band and Accessory secretaries have sufficient funds on hand to maintain NBRC
    programs. The NBRC Secretary – Treasurer shall be bonded.
  • Submit a current membership list to any NBRC officer upon request.
  • Prepare financial reports to be submitted to the Executive Committee upon the request of the Club President or a majority of the Executive Committee. In addition, prepare financial reports for all NBRC accounts (including accounts of the Accessories Secretary, Band Secretary, and Fly Director), which shall be published in the NBRC Bulletin no less often than quarterly.
  • Maintain such books and records necessary to record monies received and disbursed. Obtain the services of a Certified Public Accountant as needed to ensure that Club financial records meet generally accepted accounting principles and to file and pay appropriate taxes on all accounts.
  • Maintain a record of all working and usable equipment and/or property owned by the club and its location.
  • Shall not be required to pay dues but will be a voting member of the Executive Committee. The Executive Committee shall establish a yearly stipend to be paid on a quarterly basis to the Secretary-Treasurer. The NBRC treasury shall bear the costs of reasonable travel and room expenses to enable the Secretary-Treasurer to attend NBRC annual conventions.
Section 4

The Regional Directors shall assist the President in the control and administration
of club affairs. They shall promote the Annual Fly by serving as Regional Fly Directors.
They shall support the President on all matters relative to the Constitution and
By-laws, and generally participate in roller activities considered in the best interest
of the membership.

Section 5

The Executive Committee shall consist of the President, Vice President, Secretary
– Treasurer, Regional Directors, Director-At-Large, Publishing Editor and National
Fly Director and shall be the governing body of the National Birmingham Roller Club.
Meetings of the Executive Committee shall be recorded for the record and maintained
on file by the Secretary – Treasurer.

Section 6

A quorum of fifty percent plus one is required to conduct the business of the Executive
Committee.

Section 7

The Publishing Editor shall be appointed by the President. In addition to performing public relations duties as necessary, the Publishing Editor shall publish the NBRC Bulletin. The Executive Committee shall establish a yearly stipend to be paid on a quarterly basis to the Secretary-Treasurer and to the Publishing Editor. The NBRC treasury shall bear the costs of reasonable travel and room expenses to enable the Publishing Editor to attend NBRC annual conventions.

Article VI — Biennial Election

Section 1

The biennial election of the NBRC shall be conducted in the following manner:

  • On or before August 1st preceding the election date, the President shall appoint
    a Nominating Committee of four (4) people, one from each time zone in the United
    States (Eastern, Central, Mountain, Pacific) to prepare a list of eligible candidates
    for each office. The list shall be given to the Executive Committee.
  • The Nominating Committee shall canvas all elected members of the Executive Committee
    to solicit their recommendations for candidates. Furthermore, any member in good
    standing may propose the name of a candidate in writing to the Nominating Committee
    for its consideration. There must be at least two candidates for each National and
    Regional office within the club. The Nominating Committee’s list shall be in the
    hands of the Secretary – Treasurer and Publishing Editor on or before October 1st
    of the election year.
  • Before placing the name of any candidate on the ballot, the Nominating Committee
    shall first secure the prospective candidates acceptance in writing.
  • The National Secretary – Treasurer will prepare the ballot for all members so that
    it can be included in the next issue of the NBRC Bulletin.
  • All ballots must be returned and in the hands of the Nominating Committee on or
    before December 1st of the election year.
  • All ballots must be cast in secret, using club-printed ballots. The counting of
    the ballots shall be done by the Nominating Committee if possible. If unable to
    perform this function as a committee, they will appoint a member of the Nominating
    Committee to perform the function with at least two members of the NBRC to witness
    the tabulation. The names of the Nominating Committee member and witnesses shall
    be published with the results of the election in the first NBRC Bulletin after the
    count. Any member in good standing has the right to be present at the counting of
    the ballots.
  • Receiving a plurality of votes cast shall constitute election of a candidate.
  • The election of Regional Directors will be conducted by each region. Eligibility
    to vote will be limited to members of the region. The NBRC will furnish financial
    support to conduct these elections upon written request by the incumbent Regional
    Directors.

Article VII — Eligibility To Hold Office

Section 1

No person shall permit his name to be placed on a ballot for election unless that
person expects to assume full responsibility of the office and discharge all duties
in a manner as to benefit the membership.

Section 2

Any candidate for any of the elected or appointed offices of President, Vice President, Secretary – Treasurer, Director-At-Large, Publishing Editor, National Fly Director, or any Regional Director must have been a member in good standing for two consecutive years.

Section 3

No one shall hold national office in the NBRC if that person holds office in another
national roller pigeon club at the same time.

Section 4

No person shall permit their name to be placed on a ballot for election, or allow themselves to be
considered for appointment to any of the offices of President, Vice-President, Secretary-Treasurer,
Director-at-Large, Publishing Editor, National Fly Director, or Regional Director, who has been found
guilty in a court of law of violating any law protecting birds of prey, for a period of two (2)
years after such conviction.

Article VIII — Meetings

Section 1

The club shall hold at least one annual meeting a year. This meeting shall be held
at the yearly NBRC convention. The convention shall be rotated on a yearly basis
among the four time zones in the continental United States in the following order:
(1) Eastern, (2) Central, (3) Mountain, and (4) Pacific.

Section 2

Any meeting sanctioned by a majority of the Executive Committee of the club and
attended by 50 members in good standing shall constitute a quorum.

Section 3

Any business matters discussed at a national meeting must get approval from a majority
of the Executive Committee before action can be taken.

Article IX — Removal and Appeals

Section 1

Allegations of a violation of the NBRC Constitution and By-Laws against a member
of the NBRC Executive Committee must be made in writing by the individual bringing
the charge.

Section 2

Any member in good standing may file a grievance alleging a violation of the Constitution
and By-laws against a member of the Executive Committee. Such a charge must cite
the Article and Section of the Constitution and By-laws alleged to have been violated.

Section 3

Any such charge must be addressed to the Secretary – Treasurer and copies served
on the accused as well as other members of the Executive Committee.

Section 4

The President will appoint a member of the Executive Committee within 30 days as
a Hearing Officer to investigate the complaint. If the complaint is against the
President, the Vice President will be the appointing officer. The Hearing Officer
shall take such steps as are necessary to investigate the allegations. A full report
with recommendations will be submitted by the Hearing Officer to the Executive Committee
within 60 days.

Section 5

The Executive Committee may accept, reject, or modify the recommendations of the
Hearing Officer. The vote must be a two-thirds majority of the committee.

Section 6

Any member of the Executive Committee removed from office as a result of these proceedings,
or a member removed under the provisions of Article III, Section 2; may appeal to
the full membership. Such an appeal must be made within sixty (60) days of the Executive
Committee’s decision. The appeal must be made in writing to the Secretary – Treasurer
with copies to the members of the Executive Committee.

Section 7

The Secretary – Treasurer shall forward the Appeal to the Hearing Officer who will
establish procedures to allow for the full membership to vote on the Appeal. The
NBRC Bulletin will print the Appeal in the next bulletin.

Section 8

In an appeal to the membership, the appellant may have written statements in his/her
behalf by a member(s) in good standing presented to the Secretary – Treasurer, and
they too, will be printed with the Appeal in the next Bulletin.

Section 9

The President, the Appellant, and a third party mutually agreed upon will open and
count the ballots. A majority vote of those ballots received will be final and not
subject to appeal in any Federal or State Court.

Section 10

Any officer removed as a result of the foregoing proceedings will surrender any
and all refunds, records, equipment, and/or property belonging to the NBRC upon
request.

Article X — Conduct of Officers

Section 1

All members of the Executive Committee shall conduct themselves in accordance with
the NBRC Constitution and By-laws.

Section 2

Executive Committee members shall be held to a high standard of conduct in all matters
pertaining to the business and club affairs of the NBRC.

Section 3

Misappropriation of funds, equipment, or property belonging to the NBRC shall be
grounds for dismissal from membership.

Section 4

Personal attacks against any member will not be published in the NBRC Bulletin.

Section 5

Members of the Executive Committee shall conduct themselves in accordance with the law
and free of any conduct which tends to bring discredit upon, or which is seriously
prejudicial to the best interests of the NBRC or the roller hobby. In particular,
the NBRC does not condone the illegal or unauthorized injury, harassing or trapping of
birds of prey. Any member of the Executive Committee charged in a state or federal court
of law of violating any law protecting birds of prey shall be subject to suspension from
office pursuant to Article IX of these Bylaws. Any member of the Executive Committee
convicted by a state or federal court of law of violating any law protecting birds of
prey shall be subject to removal from office pursuant to Article IX of these Bylaws.

Article XI — Hall of Fame Award

Section 1

The NBRC shall establish and maintain a Hall of Fame to be governed
by policies approved by the Executive Committee of the Club, under
the direction of the Vice President.

Section 2

The Hall of Fame Committee shall consist of the Vice President and members of the Hall of Fame.

Article XII — Amendments To The Constitution and By-laws

Section 1

The President of the NBRC shall present to the Executive Committee any suggested
changes to the Constitution and By-Laws. The Executive Committee shall consider
and vote on each change individually. The adopted changes will be printed in the
next issue of the NBRC Bulletin. Any member in good standing may submit to the President
changes he feels are necessary in the Constitution and bylaws.

Section 2

Ballots of the vote shall be tallied by the moderator of the Executive Committee.
A majority of the Executive Committee vote shall constitute adoption or rejection
of the proposed amendments.

Section 3

The effective date of the amendments will be the date of the vote tally. The Constitution
and bylaws shall indicate clearly the date of it’s approval and the dates of subsequent
amendments

Section 4

The most recent version of the Constitution and bylaws will be posted on the NBRC
Official Website and printed yearly in the NBRC Bulletin.

Article XIII — Master Flier

Section 1

The Executive Committee shall establish a Master Flier program to become effective
in 1998. This will be in addition to the Hall of Fame.

Section 2

This award will recognize those fliers that have proved through competition that
they have the ability to breed, train, and manage a kit of rollers in a manner that
reflects the objectives of the NBRC.

Section 3

The Executive Committee will establish a point system to recognize success in local,
regional, national, and world competitions. A cumulative point total will be determined
for the award of the title “Master Flier”.